Executive Assistant, Yarra Valley

Executive Assistant Ski Club of Victoria Mount Buller, Yarra Valley and High Country VIC PA, EA and Secretarial (Administration and Office Support) Full time 80,000 to 90,000 per year Low application volume About the Ski Club of Victoria The Ski Club of Victoria (SCV) is one of Australia’s most established alpine clubs with a legacy spanning more than a century. As pioneers of skiing in Victoria, SCV was founded to promote alpine sport and build a strong mountain community. Today, we continue that mission from our home at Mt Buller, operating hospitality venues, racing programs and member accommodation that support participation, connection and alpine culture across generations. As a not-for-profit organisation, we reinvest directly back into our facilities, our people and long-term sustainability. With deep respect for our heritage, we are equally committed to modern governance, operational discipline and building a structure that supports the club well into the future. The Opportunity This is a senior, full-time role working closely with the General Manager and Board. You will be a trusted partner to the GM — ensuring governance runs smoothly, priorities are followed through, communication is clear and the organisation has the structure it needs to perform at its best. You won’t be running the hotel or managing the restaurant floor. Instead, you’ll sit across the organisation — connecting the dots, keeping executive workflow disciplined and helping leadership stay focused on strategy and member experience. In the GM’s absence, you’ll act as the central coordination point for executive continuity (2IC), ensuring things don’t stall and standards don’t slip. What You’ll Be Doing: Keeping the Club Organised and Moving Forward You’ll sit at the centre of the organisation — ensuring priorities don’t stall, systems stay structured and the General Manager can focus on leading the club. Tracking strategic initiatives and key projects across the organisation Maintaining executive dashboards and operational reporting templates Coordinating follow-up across departments to ensure agreed actions are delivered Supporting planning for seasonal readiness, peak periods and major initiatives Supporting Financial and Administrative Discipline While you won’t “own” the finances, you will help keep the engine room running smoothly. Coordinating invoicing (AP/AR), receipting and document flow with outsourced accounting providers Supporting bank reconciliations and structured financial documentation Ensuring contracts, permits and compliance documents are current and well organised Strengthening the Member Experience SCV exists for its members — and this role helps ensure the experience is consistent and professional. Supporting strategic initiatives that enhance the member journey Coordinating documentation and planning for events and activations Drafting professional member communications Maintaining clarity and structure across departments to support seamless delivery Acting as a steady, solutions-focused escalation point when required Governance and Structure Good governance underpins everything we do — and you’ll help keep it simple and effective. Managing key governance dates and compliance requirements Preparing Board papers and tracking action items Maintaining policy registers and document control systems Ensuring information is structured, secure and accessible Systems, People and Workflow Maintaining structured digital filing systems Supporting recruitment administration Manage Internal communications Bringing order, clarity and discipline to executive-level operations About You You are highly organised, structured and proactive. You take pride in doing things properly and don’t wait to be asked. You naturally bring order where others see complexity and you think ahead rather than react. You’re calm under pressure, comfortable working with senior stakeholders and understand the importance of discretion. You know how to protect executive time, prioritise effectively and gatekeep with judgement — not ego. Importantly, you apply strategy to your decision-making. You don’t just complete tasks — you understand why they matter and how they contribute to the bigger picture. You will bring: Experience in executive support, governance or senior administration Experience working with Boards or committees (preferred) A sound understanding of accounting principles Experience coordinating or managing Accounts Receivable and Accounts Payable processes Confidence working alongside outsourced providers Strong written communication skills Advanced Microsoft Office capability Excellent attention to detail The ability to manage multiple moving parts without losing clarity Confidence in gatekeeping, prioritising and escalating appropriately A passion for Snowsports and mountain life Hospitality, club or member-based experience is advantageous — but mindset, professionalism and initiative matter most. The Environment This is a full-time senior role. The rhythm of the role is shaped by the operational demands of the club. Winter is our peak trading season at Mt Buller and requires increased presence, responsiveness and leadership visibility. During these periods, the pace is higher and executive coordination becomes critical to maintaining standards and momentum. You will be part of the leadership rhythm of the organisation — visible, engaged and contributing to operational continuity when it matters most. Why Work With Us This is not a traditional Executive Assistant role. At The Ski Club of Victoria, you will sit at the centre of a legacy that helped shape alpine sport in Victoria — and you will play a genuine role in strengthening its future. You won’t be a task-taker. You will be a trusted partner to the General Manager, a gatekeeper of priorities and a contributor to organisational structure and strategic delivery. You will: Influence how a century-old alpine club evolves. Work closely with an engaged Board and hands-on leadership team Contribute to real operational and strategic decisions Help shape systems, discipline and long-term sustainability And you’ll do it in one of Australia’s most unique alpine environments. If you are looking for a role where your judgement matters, your structure makes a difference, and your work has visible impact — this is that opportunity. Applications will be reviewed as they are received, and the position may be filled prior to the closing date if the right candidate is identified.